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Tech 7 day. In the theatrical community, a few days before a play opens is must call "Tech Week." This is a week that all of components are created and merged to guarantee the problems are worked out before you open. A week before the Event, the "Run-through" happens to to be able to understand how all of the different elements of the production will use each other sorts of.
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Your event will live or die by its publicity. So make sure people know your event is location. Get free publicity if you can, but the larger your event, the less you can be confident freebies. Don't be surprised to pay to place ads in local papers, and pay to print posters and flyers.
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