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Food and Refreshments - Do u have enough food for the invited friends and family? If you conscious of the food won't be enough you just have to be upfront about it in your invitation orite.g. "please bring card in order to be allowed in. Strictly no children" etc. Always ensure how the food is prepared on day time of the event, a few hours conducted event will begin. I have personally had enough experiences of food poisoning at big events methods I no have developed enough skepticism about products.
It sounds silly but being straightforward often be the ideal thing to do you can do to insure a good working relationship with your planner. Ask the person you are considering to handle your event from getting down to end why they think you go with their company. When can't offer you a acceptable answer, think about.
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When you come to evaluating how effective day time has been it could be helpful of having evaluation forms with questions that ascertain the activities people enjoyed and what they did not enjoy. Something which can provide in future seminars. If there is also another professional organisations then might be capable of help some people during the days event.